Managing Director Open Position – Apply Within

Chambersburg Community Theatre (CCT) is currently seeking a Part-time Managing Director.

Chambersburg Community Theatre, Inc. (CCT) is an independent, non-profit, volunteer-based community theatre performing in Downtown Chambersburg, Pennsylvania. It is the mission of the Chambersburg Community Theatre to entertain, educate and enrich our community through live theatre.

CCT is the resident theatre company of the Chambersburg Capitol Theatre, where we perform, rehearse and have our office space at 159 S. Main St. #3, Chambersburg, PA 17201. The Managing Director would report to the CCT Board of Directors and act as liaison to the Capitol Theatre Director. 

To apply for the position, you can email your resume directly to the CCT Board or apply via the open job posting on Facebook.

Job Overview

Reporting to the CCT Board, the Managing Director manages the day-to-day office operations; maintain the organization’s paper and electronic files; prepare monthly and annual business reports; attend monthly evening board meetings; and provides administrative support to CCT Board members, committee chairpersons, and event directors.

Duties and Responsibilities

Office Management

  • Provide customer service in person, by telephone, mail/email during regularly scheduled office hours (20 hours, M-F).
  • Prepare official correspondence for board approval.
  • Order office supplies and maintain office equipment within operating budget limits.
  • Schedule and maintain office use calendar.
  • Coordinate office cleaning/maintenance with CCT volunteers and Capitol Theatre staff.

Business Management

  • Maintain accounts payable and receivable using Intuit QuickBooks.
  • Maintain business paper and electronic files.
  • Assist with CCT website updates as directed by the Board.
  • Balance monthly bank account statements.
  • Process quarterly and annual tax records as requested by the Board.
  • Prepare monthly statements for Board Meetings.

Fundraising

  • Facilitate CCT patron drive to include record keeping, billing, and bulk mailings.
  • Provide administrative support to the Fundraising committee.
  • Develop and implement an annual fundraising campaign to raise critically needed funds to supplement operation and production budgets.
  • Plan and hold various yearly fundraising events.
  • Research and prepare applications for Federal, State, Local Government, and Private Philanthropic grant programs, timely submit them for consideration directly or with third parties, and track progress until they award the grant.

Publicity

  • Develop promotional ideas to present to the CCT Board and Committees, including signs and window displays, for each event.
  • Create event signs and window displays.
  • Liaise with local businesses and media outlets to complete CCT’s publicity plan.
  • Attend community art and organization meetings as directed by the board.
  • Network and market to the business community to build relationships and contacts that will aid in acquiring Playbill ads, show sponsorships, season sponsors, etc.
  • Build the CCT brand by marketing CCT in the Quad-State Region by speaking, presenting, and/or manning a booth at community group meetings, community festivals, retirement communities, professional group meetings, and appearing as a guest on radio shows, writing columns in various media outlets. Etc.

Report to the CCT Board of Directors

  • Communicate with CCT officers as needed to maintain office operations.
  • Act as administrative support for monthly board meetings to include preparation and distribution of meeting materials.
  • Serve as ex officio on board committees as directed.

STAGE Camp

  • Serve as camp administrator and primary parent contact.
  • Process registrations.
  • Manage camp
  • Arrange for publicity to include designs for posters, t-shirts, etc.
  • Create/print show programs.

    Qualifications

    • Excellent attention to detail.
    • Proven organizational skills.
    • Excellent verbal and written communication skills.
    • Excellent customer service skills.
    • Working knowledge of Windows PC software.
    • Typing/keyboarding speed of 50 WPM (error free).
    • Two years of experience in a Theatre or other arts organization, or two years Theatre Arts education preferred.
    • Ability to obtain Child Certification within 30 days of hire.

    Working Conditions

    Scheduled hours include day and evening hours. Temperature controlled work space with desk within a larger, well-lit store front with a street entrance, storage closet, and kitchenette. Restroom is not ensuite, but is within 50 feet.

    Physical Requirements

    Applicant must be able to lift 25 pounds; use hand cart to accept supply delivery; work at a computer station 50% of scheduled work time; and be able to climb stairs.

    Direct Reports

    This position has no routine direct reports. However, there is heavy interaction/liaison with office space landlord (The Capitol Theatre), patrons, vendors, and CCT’s all-volunteer cast and event directors.